Purpose, Goal and Objectives of the
Electronic and E-mail Retention Core Team

Purpose: 

The Purpose of the E-Mail Retention Team is to craft a strategy to bring the CTC agencies in compliance with new Federal rules and State laws related to E-mail Retention Processes, Policies and Technologies. The Team may also consider broader issues related to document retention.   

Goal(s):

To create written recommendations to ITPG. The Recommendations Document will include:

• An Assessment of the following:
  • What are other state agencies doing to assure compliance with the new Federal Rules? (DIS, Attorneys General Office, etc.)
  • What are other higher educational institutions/systems doing to assure compliance with the new Federal Rules?
  • What are the implications for CTC Policy and Process Improvement/Standardization?
  • What potential technology tools are available to support compliance policies, processes and practices?  [Includes deploying and analyzing results of an RFP and making specific Vendor recommendations for specific vendor(s).]
• Specific Recommendations as to how to bring the CTC agencies into compliance with new Federal Rules and State laws related to E-mail Retention. Recommendations will be made regarding suggested changes/improvements in:
  • Policies
  • Processes
  • Technologies (attempt to partner with other state agencies where possible)
  • Other topics uncovered during the assessment phase