Online Advising Team Task Tracker
(In Due Date Order)

(Please search on your first name for your assigned Tasks – also see check assignments for “All Core Team Members.” If you need help, email or call Rick at rmaclennan@oc.ctc.edu / 360-475-7476 or Jean at jbuckner@cis.ctc.edu / 425-803-9735.)

Due Date
Completion Date
 Task
Responsible Individual and/or Group
TBD based on vacations/
availability		   Rick, Andi and Chris will meet to discuss overarching strategy and communication plan Rick
TBD
based on vacations/
availability		   Set up conference calls for Small Group (plus Ben) to:
  • Continue to “hone requirements”
  • discuss Chunking, Phasing and Scoping
(Jean will start by getting possible dates from Rick and/or his Administrative Staff)		 Jean
TDB   Coordinate possible inclusion of OLA questions into Technology Survey Jack
TBD   Jean and Andi will discuss how to address coordinating 2 and 4 year RFP Security and Integration Issues Jean
4/26/07 ? Kathryn will present Needs Statement and Purpose/Goals Statement to ACC on April 26 - the URL is http://www.cis.ctc.edu/pub/ITPG_CollabProject/index.html Kathryn
4/20/07 1 Bill (et al) will submit additional draft requirements for Categories 1 and 3 and part of Category 6 by Friday, April 20 Bill
4/20/07 2 Jean will finalize Charter and Minutes by April 20 Jean
4/16/07 3 Jean will send the Matrix Format to the team Friday, April 13 or Monday, April 16 Jean
4/13/07 4 Rick will get FINAL Needs and Purpose/Goals statements to Jean by April 13 Rick
4/12/07 5 Brian will get Matrix Format to Jean by April 12 Brian
4/12/07 6 Jean, Brian and Rick will set a date for a conference call to discuss next steps. (Guys, please check your calendars and advise as to good times next week) Jean, Brian, Rick
4/10/07 7 Prep for Walden Preso – a PowerPoint with screen shots might be best – lets discuss – Jack would you call me re this at 425-803-9735 Jack
4/10/07 8 Review DRAFTS of Revised Needs Statement, etc preferably within 3 working days of receipt – get your comments back to Jean and Rick at jbuckner@cis.ctc.edu and rmaclennan@oc.ctc.edu All Core Team Members
4/10/07 9 Review and Assess “Ed Plans” site – at:
https://portal.wwcc.edu/edplans/staff_home.aspx
Please attempt to create an Ed Plan and/or test functionality in other ways. Make sure you select Walla Walla for the college.
Key in the following codes:
ID:          814999999
PIN:        040169
Make sure you sign in as a student.
Send your feedback to Rick at rmaclennan@oc.ctc.edu		 All Core Team Members
4/10/07 10 Review and Comment regarding Collaborative Project Status site at: 
http://www.cis.ctc.edu/pub/ITPG_CollabProject/index.html Send your feedback to Rick and Jean at rmaclennan@oc.ctc.edu and jbuckner@cis.ctc.edu		 All Core Team Members
4/10/07 11 Prep for HEC Board Presentation scheduled for next meeting Andi
4/10/07 12 Prep for “Needs Definition” Session (Rick, lets discuss, I have a recommendation how to divide this into four needs sets (using 4 flip charts for this part of the agenda) Rick/Jean
4/10/07 13 Outline current needs met by Ed Plans as well as future “wish list” of functionality Kristi, Bill
4/10/07 14 Identify External Vendors (include XAP) Jean/Jack
3/30/07 15 Create April 11th Agenda – be sure to add:
  • HEC Board Preso
  • Degree Audit Preso
  • Walden Preso
  • Begin Defining Needs
Rick/Jean
3/23/07 16 Will get “prioritized goals” language to Rick at rmaclennan@oc.ctc.edu Brian
3/23/07 17 Revamp Needs Statement – consider “putting the basic fundamental need up front” and adding language regarding:
  • “technology preamble”
  • the need for 24/7 access; “social responsibility”
  • making the right info available to traditional and non-traditional students and prospective students at the right time – from high-school through college
  • need to be able to simulate college – SIM College
  • add “among and between” language regarding transitions between two and four year schools
Rick, Andi, Kristi and/or Kathryn? Others?
3/23/07 18 Revamp “Purpose, Goals”  consider adding language to address the following:
1. The need to define the base needs and then to:
  1. assess how differing internal initiatives might address them (i.e. the need to coordinate initiatives) as well as
  2. how external vendors might address them
  3. assess how a mixture of a and b might address them
2. That one of our goals is to more clearly define recommended goals		 Rick, others?
3/23/07 19 Send “focus group information” to Jean at jbuckner@cis.ctc.edu Andi
3/23/07 20 Add Faisal Jaswal from BCC and Rachael Kessell and/or Bill Shaver as Core or Extended Team Member
Bill Shaver has been added to the Extended Team to represent CIS Security		 Rick/Jean
3/23/07 NA Provide Student/Staff Evaluation of Ed Plans – was there something also about a non-disclosure agreement Bill, Kristi
3/23/07 21 Ask for “Degree Audit” Presentation at our April 11th meeting Rick, Jean
3/23/07 22 Update Communication Plan Jean
3/23/07 23 Add June 21st from 9:30 – 3:00 to your Calendar for our June Meeting of the Online Advising Committee All Core Team Members
3/16/07 24 Get list of additional constituents to Jean at jbuckner@cis.ctc.edu Kayeri, Glen