Due Date

Completion Date

Task

Responsible Individual and/or Group

Oct 30

Pam and Susan will come up with at least 20 Requirements

Pam

Oct 24

Daphne will look for requirements on Vendor Web sites

Daphne

Oct 24

Jean will ping Educause Regarding: On-Line Time and Attendance Vendors/Requirements:

1. Do you know of colleges and/or multi-college systems who have successfully implemented in a higher ed environment who might be willing to share their experience with us? If yes, please provide name of institution and contact info if you have it.
2. Can you recommend vendors in this space who have successfully implemented in a higher ed environment?
3. Might you be willing to share functional requirements your institution may have developed in this area?  We will share our list with responders.
4. Do you know of colleges and/or multi-college systems who have successfully implemented in a higher ed environment who might be willing to share their experience with us? If yes, please provide name of institution and contact info if you have it.

Jean

Doreen will take Needs and Purpose Statements to HRMC

Doreen

Oct 19th

Daphne will update Purpose Statement per recommendations (Needs and Purpose Statements were approved by Team)

Daphne

ASAP

Schedule next meeting

JEAN

Monday 9/17?

Finalize new DRAFTS of Needs (Daphne/Jean and Purpose Statements (Dorene)

Daphne/Jean/
Dorene

TBD
but in time to present at next meeting

Secure Presenters from Spokane, Bellevue and Seattle to do Demos of their capability (Rick, after talking with Ben Gertz, we might also want to schedule one Vendor demo – I will e-mail/call to discuss.)

RICK

TBD
but in time to present at next meeting

Create Overview Report for OTAR (same format as others) with info on Vendors, Open Source Options, Standards etc

Daphne

Determine if we need additional Core Team members (i.e. Rick will talk with Becky regarding Financial Aid)

RICK

TBD
but in time to present at next meeting

Begin Grid with 3 major categories: 1. Time Requirements, 2. Leave Reporting, 3. Time and Effort Reporting (Fed/State Grants)

Daphne (lead)
Jean

TBD
but in time to present at next meeting

(not much we can use)

All colleges (and CIS PM staff) with OTAR Solutions, will be asked to send “Requirements and wish lists” to Jean (In addition to Bellevue, Spokane, Tacoma, Skagit also has a solution)

RICK

Oct 10th

Set Agenda for next meeting

• Solution Presentations
• Overview Presentation
• Grid Presentation/Discussion

RICK/Jean