ARTICLE I  MEMBERSHIP

Section 1 Eligibility of Membership

Any employee of the Washington state community or technical colleges, four-year institutions public or private, who has overall supervision of the plant operations function of his/her institution. In the case that this function is shared, the total number of votes coming from any one college for any item of discussion during a business meeting shall be one.

Section 2 Election to Membership

Eligible persons will be nominated by an individual with voting member status during a regular business meeting. Upon review of all information, during which time members may ask questions about the candidate, and a motion (made and seconded by voting members), the chair will call for a vote that will determine the candidate’s status with the council.

Section 3 Dues of Membership

No annual dues are chargeable to its members by this Council.  At the spring meeting, the Council will develop a Business Development plan for the following year.  This plan will be forwarded to BAC for approval.  The Council's plan becomes part of the BAC plan, which is forwarded to the WACTC Executive Committee for authorization and approval. Funding for council meetings, speakers, etc. is generated through registration fees, which are established by a vote of the Council at a regular business meeting.

Section 4 Member Emeritus

The member emeritus status may be granted by the membership to members, who, upon retirement, have had a minimum of ten years of service in the Council.  The minutes will be provided free of charge to the member emeritus upon his/her yearly written request to the chairperson.

Section 5 Honorary Member

Persons outside of the Council who have rendered exceptional and meritorious service in promoting the purposes for which the Council stands or persons of national stature may be elected to honorary membership in the Council upon the recommendation of three (3) members and by a majority of votes cast by members present and voting in any regular meeting.

Section 6 Meritorious Service

Active members of long standing who have performed particularly meritorious service for the success of the Council may be awarded a certificate of Meritorious Service upon a majority vote of the membership and such awards shall be made at a meeting of the Council.  Not more than three Certificates of Meritorious Service shall be awarded at any meeting nor shall the total number of such Certificates held by active members at any one time be more than one for every five members.

Section 7 Associate Members

Associate membership shall be granted to any individual whose profession is advisory or consistent with the occupation of the members herein, and that specifically this associate membership may not be granted to any vendor or service-oriented individual.  An associate member must be recommended by (3) members and then accepted by a majority vote of the members present and voting at a regular meeting.

Section 8 Affiliate Members

Affiliate membership may be granted to any employee of a member institution who performs as a supervisor in the plant operations function of his institution.  Application for affiliate membership will be recommended by the member from the institution to the chairperson of the council.  The recommending member will notify the applicant of his/her acceptance or rejection.

Section 9 Listserv Membership

With the assistance of SBCTC-ITD, the council operates a listserv for the benefit of its member institutions. Non-members of the OFC are not eligible for listserv subscriptions. Each full member is automatically granted access to the listserv. Affiliate members and other employees of each community or technical college with plant-related responsibilities are eligible for membership when requested with the approval of the voting member. Associate members also are qualified for listserv membership, but are not granted access without a vote of the council. In between regular council meetings this vote may be taken via the listserv.

top of page 

ARTICLE II  FINANCES

Section 1 General Fund

All income shall be deposited in the general fund and shall be available to pay the expenses of the Council as provided for in the constitution.

Section 2 Audits

The chairperson shall provide for all fiscal arrangements required for officers of the Council charges with the handling of funds and provide for audits of the accounts.

Section 3 Publications

The minutes of the Council shall be compiled from the minutes of the regular meetings by the secretary/treasurer.  The minutes shall be published within 45 calendar days after each regular meeting.

top of page 

ARTICLE III  COMMITTEES AND BOARDS

Section 1 Appointment of Committees

In general, Council committees have a limited function and a well-defined scope. Membership in these committees is sought on a voluntary basis, for the good of the entire Council.  Because of this ad hoc nature of Council committees, the termination date for committee members shall be when a committee member relinquishes membership in OFC, requests to be relieved of duty, or when the committee’s business is concluded.

Section 2 Committees on Programs

With the approval of the chairperson of the Council, committees on programs for the regular meetings shall be appointed by the chairperson in charge of respective meetings.

top of page 

ARTICLE IV  REGIONAL ASSOCIATIONS

Section 1 Affiliation

The body of this membership recognizes the Association of Physical Plant Administrators. It will support this national body and the Pacific Coast Association of Physical Plant Administrators, a part of the national organization.  The chairperson of the Operations and Facility Council may speak for the membership at meetings at APPA or PCAPPA.

top of page 

ARTICLE V  POWERS AND DUTIES OF OFFICERS OF THE COUNCIL

Section 1 Chairperson

1. The chairperson shall be the executive officer of the Council.
2. He/she shall preside over the meetings of the Council.
3. He/she shall be responsible for the general supervision and direction of the affairs of the Council should an emergency occur between board meetings that is not covered in the Bylaws or in the Constitution, the chairperson shall have the authority to act with the concurrence of the vice-chairperson.  The emergency and the action taken shall be reported at the next Council meeting.
4. He/she shall represent, or appoint someone to represent, the Council at conferences and ceremonies to which the Council has been invited and should have representation.
5. He/she shall have authority to appoint all committees of the Council not otherwise provided for when needed to further the aims and objectives of the Council.
6. He/she, or appointed designee, will attend BAC meetings as a member of the BAC Capital Committee, and serve in an advisory capacity to that group. At each BAC meeting the chair, or appointed designee, will present a report on the business of the OFC.

Section 2 Chairperson-Elect (Vice Chairperson)

1. The chairperson-elect shall occupy the office and assume the function of the chairperson in the absence of the chairperson.
2. He/she shall perform such other duties as the chairperson may determine.
3. He/she shall thoroughly acquaint themselves with the affairs of the Council in order that he/she may provide capable leadership when he/she becomes chairperson following his/her term as chairperson-elect (vice chairperson).
4. He/she shall assist the chairperson in every way possible in order that he/she will be better prepared to plan and manage meetings for which he/she will be responsible.

Section 3 Secretary/Treasurer

1. The secretary/treasurer shall give notice of meetings to the membership as requested by the chairperson.
2. He/she shall receive directions from the chairperson on the funds available for staging meetings.
3. He/she shall render a full accounting of all receipts and expenditures to the members through the chairperson.
4. He/she shall keep a record of the business meetings, as well as of all other meetings of the membership.
5. He/she shall serve as secretary to members and shall perform such other duties as may be assigned to their office by the chairperson.

The secretary/treasurer shall be appointed by the chairperson and confirmed by the members of the Council and shall perform all duties as listed above.

top of page 

ARTICLE VI  TERM OF OFFICE

The chairperson and the vice chairperson each shall serve for one year.  At the end of the one year, the vice chairperson will succeed the chairperson and a new vice chairperson will be elected.  The office of vice chairperson will be filled yearly by nomination and election by the voting members. Term of office shall run from July 1 through June 30.

top of page 

ARTICLE VII AMENDMENTS

These bylaws may be amended at any regular meeting by a majority vote of the members present and voting without previous notice provided that a quorum of members (6) be present at the time of the meeting of which an amendment is proposed.
 
 
Approved by vote of OFC February 4, 2005