LMDC Winter 2002 Meeting

Library Media Director's Council
Minutes
February 7-8, 2002
OSPI
Olympia, WA

Present: Present: Myra Van Vactor, Bellevue; Jane Blume, Bellingham; Tim Fuhrman, Big Bend; Cynthia Fugate, Cascadia; Elaine Holster, Clover Park; Leonoor Ingraham-Swets, Clark; .Lorraine Kram, Edmonds; Jeanne Leader, Everett; Stan Horton, Grays Harbor; Kim Nakano, Green River; Marie Zimmermann; Highline; Maria Paz, North Seattle; Ruth Ross, Olympic; Paula Doherty, Peninsula; Deb Gilchrist, Pierce; Wai-Fong Lee, Seattle Central; John Backes, Shoreline; Mindy Coslor, Skagit; Mary Carr, Spokane; Mary Ann Goodwin, Spokane Falls; Charlie Crawford, Tacoma; Phil Venditti, Wenatchee; Linda Lambert, Whatcom; Joan Weber, Yakima. Also attending: Sunny Burns, Instruction Commission/Pierce; Nancy Zussy and Rand Simmons, State Library; Esther Sunde, CLAMS/South Seattle, Nancy Peterson and Ellen Harman, CIS.

Jeanne Leader, chairperson, called the meeting to order at 1:30 PM.

Introductions
New library media directors and representatives were introduced.

Lorraine Kram - Edmonds Community College
Phil Venditt i- Wenatchee Community College
Charlie Crawford (for Tess) - Tacoma Community College

Minutes
Minutes of the October 4-5, 2001, meeting were reviewed and approved. Lambert moved; Backes seconded.

Treasurer's Report
Treasurer's report was postponed until Friday.

Bylaws
Revised bylaws were distributed. Weber moved; Zimmermann seconded. Bylaws passed as changed.

Reciprocal Borrowing
The original signed agreements cannot be located. If you have copies please send to Jane Blume, Secretary. If you cannot locate a copy, new forms will be e-mailed to you.

CLAMS
Ester Sunde, CLAMS President/South Seattle, represented CLAMS.

Spring Conference will be April 11-12, 2002, in Pasco at Columbia Basin College. This workshop, "Experience the Power of Collaboration: Creating Relationships with Faculty," was presented as a preconference at ALA Mid Winter to rave reviews.

A taskforce was formed with counselors and librarians to continue their faculty status.

CLAMS sent a letter to Gov. Locke supporting the state library.

CIS
Nancy Peterson introduced Ellen Harman, Project Manager of the migration project. The project is two weeks ahead of schedule. The migration from the HP3000 will take from 3-5 years.

The Student Identification project is on schedule. Yakima will be the first college to migrate at the end of March. The numbers will start with an 8 or 9 so that it will not be confused with a social security number. Alpha characters can be used, but is a local decision. Shawna Nelson is working with Dale Burke to transfer the numbers into the Endeavor databases.

Web Credit Card started in December. CIS has an agreement with Bank of America.

Instruction Commission
Sunny Burns, Pierce, reported that she brought the Statewide Database Licensing motion to the IC. It was supported and passed on the WACTC. There was a long discussion about the Distance Learning White Paper. The phrase "provided" was changed to "offered." It was sent to WACTC. She has passed on the impact statement about closing the State Library to the Executive Board. It will be discussed at the next IC meeting.

Backes moved; Horton seconded. LMDC endorses the impact statement "Closing the Washington State Library; The Impact on Community and Technical College."

Information Technology Commission
Lee reported that the ITC has formed a taskforce on security. The ITC is collecting common forms shared by colleges. They have been discussing campus portals. Edmonds and Bellevue have instituted different types. The minutes of the ITC are on the CIS web site. Lee reminded colleges to delete expired patron records. A discussion about SID numbers for non-students that use libraries came to no conclusion.

Legislative Updates and Approaches
Steve Duncan, WLA Legislative Representative, spoke about the state of the Washington state budget deficit and WLA Legislative Day. He talked about the typical day of a legislature and gave tips on contacting them. He urged everyone to create a relationship with representatives before you need it.

Information Literacy Project
Backes reported that the last 3½ months of the project has been dedicated to training. The toolbox on www.librarysmart.com has many information literacy ideas. The marketing has started with billboards, public service announcements, etc. A second tier of training will begin soon focusing on integrating information literacy into day-to-day library service. It will cost $150,000 to sustain the project.

Virtual Reference
Weber, Zimmermann, Coslor, Goodwin, and Crawford attended the videoconference. A videotape of the videoconference is available from the state library. The introductory presentations were excellent. Each project can be no more than $30,000.

Information Literacy Committee
Van Vactor sent out a survey. Please return.

Cooperative Library Project
Sixteen community colleges host state funded four-year colleges; six have relationships with private colleges. Pat Kelly, Cascasdia Project, reported that after reviewing suggestions formed last meeting that the group would like to meet with LMDC. The two groups will meet after LMDC in May at Olympic College. (This has been postponed due to budget restrictions.)

February 8, 2002

Treasurer's Report
Carr presented the Treasurer's Report. There is $2,023.04 in the LMDC account. Backes moved to set annual dues to $60.00/year starting in July 2002. Ingraham-Swets seconded. Motion passed.

The Association Meeting
Venditti passed out brochures for The Association meeting, "Shock and Aftershock," on February 28, 2002, at Seatac, WA.

State Library
Nancy Zussy, state librarian, spoke about the Governor's recommendation to abolish the state library. There was no analysis of cost savings. There is more support for the state library in Senate than in the House. She expressed optimism that the state library will continue to exist.

Rand Simmons, Statewide Database Licensing Project, passed out a handout summarizing all statewide initiatives and ProQuest usage statistics. The community and technical colleges are the largest users. He does not have usage statistics for the ICCL libraries. He will request them. The Library Council of Washington recommended continuing funding of the SDL project with LSTA funds for 2 ½ more years. The Library Commission will meet February 20. The bill for state funding of SDL will be re-introduced next year. Lynn Anderson, Issaquah, and Sam Hunt, Olympia, will re-introduce. Because of the recommendation to continue funding of SDL, three new initiatives will not be funded: preservation, marketing, and information literacy for schools and public libraries. Patty Ayala, SDL assistant, has accepted a position with ProQuest, Academic division.

Library Council of Washington
Leonoor Ingraham-Swets, new LMDC representative to LCW, reported on the Winter meeting. She sent the LCW minutes out on .the LMDC listserv.

Accreditation
Paula Doherty and Marie Zimmermann reported that Standard Five is being reviewed. There are nine members on the committee: three from community and technical colleges, two non-librarians (one is the chairperson), four from baccalaureate colleges. Information Technology has been removed from Standard Five. In the draft form, Standard Five is still heavy on library technology. The new standard may pass in June 2002.

The two biggest changes include: 1) Information literacy language has been strengthened, 2) real assessment is tied to planning in the library; the library needs to be an integral part of the college's assessment and planning. Other changes include: "wherever offered and however delivered," and the concept of the core collection has been changed to adequately support the mission. Doherty hopes there will be a process for the library community to provide feedback, but does not know if there will be.

Distance Learning
Mary Carr reported that the Distance Learning Council endorsed the LMDC impact statement about the closing of the Washington State Library and forwarded it to the IC. They were concerned about the ramification of information access to distance learners

Roundtable Discussions

Outcomes/Assessment/Accreditation
The group reported that there has been a study that the higher number of questions/week at student asks a reference librarian translates into a higher grade point average.

CCSEQ and ACT are two different, but similar instruments.

The committee suggested working with the Institutional Researcher's group to develop core indicators or a common set of questions for libraries to use. Coslor (chair), Horton, Fuhrman, Blume, and Carr will work on this project and solicit copies of questions/surveys that libraries are currently using on surveys.

The committee also wants to develop a model strategic plan. The first step will be to collect different strategic plans. Doherty (chair), Backes, Gilchrist, Kram and Fugate will work on this project. Gilchrist has written a mission statement as outcomes and is now looking at assessment measures.

Paper Management
Lambert will send out a survey on how libraries manage printing and printing costs and will compile the ideas for the next meeting.

Facilities
The latest CAM was released February 2001. LMDC needs to make sure the library and media services are included. Nakano will find out from Seppanen the process for changing the CAM model.

Backes will send out a survey concerning the contracts different colleges/libraries who provide library services to students of baccalaureate institutions. The goal is to manage contracts as a system. Doherty will send a copy of a model contract developed 10 years ago to Backes. Backes will work with the ICCL group on this project.

ICCL
LMDC plans meet with ICCL at a future meeting to discuss common goals and initiatives.

Nominating Committee
Backes, Van Vactor and Hartwell were appointed to the nominating committee for 2002-2003.

Future Meetings

May 2-3, 2002-Olympic College
July 23, 2002-Yakima Valley