Library Media Directors Council
Minutes of February 4-5, 1999 Meeting
Edmonds Community College

Attending were: Debbie Crumb (Bates), Wai-Fong Lee (Seattle Central), Mary Carr (Spokane), Charlene Grass (Walla Walla), Ruth Baacke (Whatcom), Stan Horton (Grays Harbor), Myra Van Vactor (Bellevue), Joan Weber (Yakima Valley), Eric Palo (Renton Technical), Connie Bakker (North Seattle), John Backes (Shoreline), Marie Zimmerman (Highline), Debra Gilchrist (Pierce), Judith Curmeen (Olympic), Kim Kahano (Edmonds), Jennifer Dysart (Green River), John Thompson (Spokane Falls), Russ Rose (South Puget Sound), Jane Blume (Bellingham Technical), Pier David (Clover Park), and Jeanne Leader (Everett).

Guests: Walt Marth (CIS)

Minutes

Joan Weber made a motion to approve the minutes. The motion was seconded by Jane Blume. Motion carried.

Treasurer’s Report

Wai-Fong Lee provided a summary report and balance to date. She added that there are two outstanding bills owed to CLAMS that will be reflected in the next report. Deb Gilchrist made a motion to approve the report as presented. Stan Horton seconded the motion. The motion carried.

CLAMS

John Backes reported for Margaret Snyder. The spring meeting will be held at Central Washington University on May 20-21. This will be the third workshop in the information literacy series, with the topic of the librarian as educator. The CLAMS directory is being updated. Members were asked to review it on the CLAMS website for accuracy.

ACRL

Deb Gilchrist reported that ACRL will co-sponsor the CLAMS workshop. The ACRL conference will be held in Washington in late October and Dal Symes is serving as the program chair. Deb announced that ACRL must make a decision to incorporate as an independent chapter or affiliate with WLA. This issue will go out for a vote with the officer ballot in late spring.

WLA

Joan Weber reminded LMDC about the conference "Bold Beginnings, Fond Farewells" to be held in Pasco on April 22-23. There will be several programs on intellectual freedom topics that are highly recommended. She also reported on the legislative session and 2 topics of interest: telecommunications and state employee salary increases.

Library Council of Washington

John Backes had distributed minutes from the January 5, 1999 meeting to LMDC members by e-mail. He elaborated on those minutes, providing more information about the roles of the council and the commission. John reminded LMDC that LSTA funds will be available and suggested that members begin discussing possible projects through the LMDC listserv. Discussion of potential proposals followed which included library applications of new technology, curriculum reform, and imaging projects. John encouraged LMDC to discuss ideas through the listserv.

Instruction Commission

Gayla Shoemake, Executive Vice President for Instruction from Edmonds Community College reviewed topics currently being discussed by the Instruction Commission which included: funding of WAOL, responsiveness to unserved constituencies, performance measures, the Associate of Science degree proposal, alternative funding, and interaction with legislators.

WACTC

John Backes and Marie Zimmerman will meet with Ed Command, chair of the Presidents Academy. John asked for ideas about the content to present to the Academy that would emphasize concerns and needs at the system level. John distributed a list of the WACTC committees and their membership.

State Board for Community and Technical Colleges

John Backes reported for Ron Crossland. Discussion followed about the budget process.

ITC

Wai-Fong Lee reported that the central issue of concern for ITC is the ASAP project. Other topics of current interest to the commission are the Y2K problem and technology initiatives. Discussion followed about the changing membership of ITC and its transition from IRC.

CIS

Walt Marth explained the progress of the ASAP project. He also discussed Y2K concerns and establishment of a CIS executive committee to study and develop a plan for a virtual college. Deb Gilchrist asked for clarification about provisions for the ASAP system and the loading of student data into the Endeavor database. Walt confirmed that this would be part of the system and that no additional costs would be involved.

Distance Learning Council

Jeanne Leader and Pier David provided information about the council’s activities at the fall quarter meeting. DLC is concerned with assessment measures, faculty training, vendor demonstrations, and student services issues. Pier reported on a recent teleconference on faculty pay. Discussion followed about online classes with lab requirements. John Thompson provided an update about WAOL including the proposed development of online technical programs. He reported that the Instruction Commission has formed a steering committee for WAOL and he also provided information about enrollment and retention in WAOL courses. Discussion followed about the information competency components of online classes. John Backes asked for volunteers to draft an LMDC recommendation about this topic. Stan Horton will serve as chair with Kim Nakano, Jane Blume, and John Thompson participating.

Reciprocal Borrowing

John Backes reported that 24 colleges had signed the agreement. John asked that other colleges review and sign as soon as possible.

LMDC Website

John Backes reported that the LMDC web page needs to move from the Edmonds Community College webserver to a server at CIS. John presented two options for site management. 1. LMDC would be given space on a server at CIS and would be responsible for all management. Option 2 – CIS does all management and determines format. The group agreed that option 2 was the best alternative at this time; the LMDC secretary will act as liaison. Mary Carr suggested that LMDC express its thanks to Dale Burke for his work in maintaining the website while it has been housed by Edmonds Community College.

Information Competencies

Deb Gilchrist presented more information about the workshop to be held in Ellensburg in May. She also discussed the upcoming ACRL election and the candidacy of Betsy Wilson from Washington state. Deb will be providing more information through the LMDC listserv.

The meeting adjourned at 4:55 p.m.

John Backes called the meeting to order at 8:30 a.m. Jan Walsh and Jeanne Crisp from the Washington State Library joined the meeting; Kim Nakano was absent due to illness.

Nominating committee for officers

Deb Gilchrist, John Thompson, Stan Horton, and Mary Carr volunteered to develop a slate of officers for the annual election.

Due to new job responsibilities, Dal Symes resigned from the statewide database committee. Charlene Grass volunteered to serve on the committee to continue LMDC representation.

Endeavor Migration

Deb Gilchrist provided an update. 20 community and technical colleges will be using this system and are evaluating the possibilities of collaboration in providing training and systems management. She reminded LMDC of the February 24^th meeting with Jane Burke and encouraged all to attend.

Cooperative Library Project

John Backes provided a report on the status of this project and emphasized the need for consistency in responding to questions about how the funds would be used. Discussion followed and LMDC developed a list of talking points which included: emphasis on digital collections, support for distance learning, cost models and resource sharing, provision of an infrastructure that the 4 year institutions have already accomplished, link to business/industry services, and the need to bring all colleges up to an equitable base level of services. Mary Carr, John Backes, and Stan Horton volunteered to serve on a committee to revise goals, talking points, and the funding request.

WACTC/CTC Goals and Initiatives

John Backes briefly reviewed these, as developed at the October 16^th LMDC meeting. The following changes were made:

Goal 3 – the discussion summary should be retained; the relationship to WACTC goals will be eliminated.

Goal 4 – Summary discussion is needed; Jeanne Leader will write a draft.

Goal 5 –no correspondence with LMDC goals and this will be deleted

State Library Projects/Activities

Jeanne Crisp provided an update on the statewide database project including information about authentication for remote users and upcoming training opportunities. She also discussed project evaluation which will include: assessment of the statewide database project itself, and evaluation of UMI as a tool itself and in comparison to other products. Jeanne distributed information about optional use products.

Jan Walsh reported on the work of the State Library Council and directed LMDC to the web site (statelive.wa.gov) to review council minutes and actions. She discussed future use of LSTA funds and explained that the state library would be looking for innovative approaches developing virtual library services. Jan also discussed the LITWIG group and the possibility of a community college representative and she urged LMDC members to apply for continuing education grant funds.

Dr. Michael Eisenberg from the University of Washington provided an overview of changes in the school of library and information science. He reviewed changes in philosophy, location, faculty, and programs at both the undergraduate and graduate level. Dr. Eisenberg answered questions and a discussion of possible collaborative projects followed which included summer immersion institutes, training for paraprofessionals, and establishment of virtual/digital libraries.