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Library Media Director's Council
Minutes
May 2-3, 2002
Olympic College
Bremerton, WA

Present: Jane Blume, Bellingham; Tim Fuhrman, Big Bend; Leonoor Ingraham-Swets, Clark; Lorraine Kram, Edmonds; Jeanne Leader, Everett; Stan Horton, Grays Harbor; Kim Nakano, Green River; Marie Zimmermann, Highline; Maria Paz, North Seattle; Ruth Ross, Olympic; Deb Gilchrist, Pierce; Eric Palo, Renton; Mindy Coslor, Skagit; Charlie Crawford, Tacoma; Linda Lambert, Whatcom; Also attending: Sunny Burns, Instruction Commission/Pierce; Loretta Seppanen, SBCTC; Jan Walsh and Rand Simmons, State Library; Esther Sunde, CLAMS/South Seattle; Nancy Peterson, CIS.

Jeanne Leader, chairperson, called the meeting to order at 1:10 PM.

Welcome
Dr. Diane Van Der Ploeg, President, Olympic College, welcomed LMDC to the campus.

Member Update
Jeanne Leader shared updates from Jeffrey Keuss and Tess Hartwell - both are doing well and have expressed appreciation of support from LMDC members.

Minutes
Minutes from the February meeting were distributed. Tim Fuhrman made a motion to approve the minutes and Stan Horton seconded. Minutes were approved.

Treasurer's Report
Mary Carr could not attend, but sent the treasurer's report to Leader. There is a balance of $2069.09 in the account. Tim Fuhrman made a motion to accept the report. Eric Palo seconded. Treasurer's Report was approved.

CLAMS
Ester Sunde, CLAMS President/South Seattle, represented CLAMS.

43 people attended the Spring Conference at Columbia Basin College, "Experience the Power of Collaboration: Creating Relationships with Faculty."

Next Fall's meeting, October 24-25, 2002, will examine Issues in Community College Librarianship.
Day 1: Reconciling print vs. digital collections. Day 2: Information literacy and teaching. California colleges and universities are considering an information competency requirement. Does Washington want to have one? How could it be assessed?

Next year's board members are:

  • President: Adrienne Julius, Grays Harbor
  • President-elect: Sayumi Irey, Bellevue
  • Treasurer: Jo Davies, Pierce
  • Secretary: Johnetta Moore, Edmonds

CIS and Information Technology Commission
Nancy Peterson, CIS, reported for both the CIS and the ITC. The Student Identification conversion went well for the HP3000 users. There were problems for the SID conversion with Endeavor/Voyager. Some problems were with CIS and some problems were with Endeavor. The problems have been corrected and the conversion is progressing.

The rehosting project is on schedule. The consultant reports no problems with coping with the complexity of the project. CIS has formed a users board. All commissions and council are being asked if they would like representation and Nancy extended this invitation to participate to LMDC as well. The first step in the process will be to move to a new platform. Next, after the software works on the new platform, the applications will be changed. It will be a relational database. CIS will take the plan to the Information Services Board's August meeting. CIS hopes it will be approved at the ISB's October meeting. If it is approved, the project will then go out to bid.

There is a new web server for web transactions. Washington Online purposely sized their HP server too large. Yakima has moved to it; Skagit and three other colleges will move to it soon.

SBCTC
Loretta Seppanen, SBCTC, reported that tuition per credit was approved by the State Board. It will start incrementally and may take up to as long as 10 years to implement. There has been an additional $645,000 cut, approximately $20,000/college, in next years budget.

Now is the time to start thinking about the 2005-2007capitol money. Colleges have to request this capital money by December 2003. She passed out information on planning for library upgrades by Tom Henderson. The library must be high on the local priority list. Loretta also pointed out that there is a lot of money available for improvements. She suggested that LMDC have a meeting focused on how to plan and lead a renovation. If there is a facility planning group, the library needs to have a representative on it.

The hot topic at the Instruction Commission was the AAS-T, the Associate of Applied Science-Transfer degree. It will dovetail with the Bachelors of Applied Technology. Easter and Western are most interested in this degree. Evergreen has 27 articulations agreements. Pierce has articulated with Eastern with its Dental Hygiene degree.

These articulation agreements have an impact on the library. Clark and Shoreline's contracts do not include charges for library service. Pierce signed a one year agreement that does not include any charges for the library, but Eastern has agreed to re-evaluate library usage after one year.

The LMDC's Distance Learning White Paper has been bumped back from WACTC to the Distance Learning small group. They felt that the language was too prescriptive and suggested three changes. The Distance Learning committee of LMDC has reviewed the document and will resubmit it with changes.

Vocational certification in the RCW is being revised to be more individually designed.

CCSEQ and CCSSE
Mindy Coslor reported that the Institutional Reseacher's group is interested in working with LMDC to help develop supplemental questions to be used statewide. In 1999, some questions were developed; these questions focus on what the student used.

Blume moved that the CCSEQ/CCSSE subcommittee work with the instructional researchers to develop a set of questions for the CCSSE and that can be used locally. Coslor seconded. Motion passed.

@ your library ALA campaign
Linda Lambert was interested in knowing about different library's marketing efforts. Reported that ACRL is working at making "@your library" for academic libraries.

Roundtable Discussions
Three different roundtable groups met: intellectual freedom, public use computers, and contracts for hosting students from other colleges. The public use computer group decided that libraries do need to have word processing. Sunny Burns, from the hosting students from other colleges group, recommended the LMDC take this issue to the Instruction Commission and form a group with the IC with representatives from the colleges who are impacted.

Olympic College Library Tour
Ruth Ross shared experience and advise learned from the four-year process of rebuilding of the library after the 1996 roof collapse. A tour followed.

May 3, 2002 (Day 2)

Library Council and Statewide Database Licensing Project
Leonoor Ingraham-Swets asked for direction for the State Library. Sam Reed, Secretary of State, met with the Library Council to talk about the State Library's place in history and its future direction. What do we want in a State Librarian? Jan Walsh will be the Interim State Librarian. They do not have a process in mind yet to replace Nancy Zussy. Following discussion, LMDC suggested that Leonoor participate in the Committee to give direction to Sam Reed and the State Library.

The Library Council will continue to exist. The State Library Commission will not. There will be deeper budget cuts next year.

The LMDC needs to be on the commission subcommittee to offer the Community College perspective. At present, library input will be heavily public library. Stan Horton suggested that the State Library hasn't focused on education (K-12, Higher Ed) in the past. If the Governor's agenda includes education, the State Library should align itself with his agenda and focus more on education. Linda Lambert feels that the State Library is active with education but it is not visible. State Initiatives listed K-12 top, Statewide database second.

SDL will be funded through December. Are there other ways to run state trials for electronic databases? Is this an appropriate role for the State Library? Is it appropriate to have the State Library negotiate contracts? The consensus was yes. Council is working on a revision to the State Plan to submit to the Commission in July.

Library Media Directors' Council Planning
A handout on Council Planning was provided. Loretta Seppanen advised that Council planning is important to help in dollar savings. (This is a request from the Instruction Commission). Are there proposals whereby coordinated efforts could save monies? There was concern expressed about tension between institutions created by an un-level playing field. The State Board is already planning for 2005-07 policy requests.

The 2004-05 supplemental budget is only to correct mistakes-proposals will include enrollment growth, increased funding for enrollment, and economic development. This process is already in place. Maria stated concern about procedures that waste money. Loretta's response was that it is probably not an appropriate use of time for the legislature to concern itself with procedural issues. Administrative rules on fiscal management do not need legislative input. SBCTC can negotiate rule changes with OFM. Proposals need to come from the Business Office. Buying in a block with four-year institutions could save money-forcing four-year institutions (especially the University of Washington) to participate with other higher education institutions. While the Cascade Library is expected to open to all post secondary institutions, there was no expectation of sharing the money for database licenses with the four-year institutions.

Loretta recommended looking at 2005-07 proposals. Requests for monies for economic development will probably be funded. Enrollment will probably be funded as well. Our requests need to be aligned with these goals. We need to talk with IC in the Fall of 2002 so that we will be in line by the Fall of 2003. We will need to have proposals to IC by Spring of 2003.

Loretta explained the function of the Intercollegiate Relations for Cooperation (ICRC). It is the body that negotiates transfers. It is not a policy-making body. It develops voluntary agreements. The Higher Ed Coordinating Board works out policies for all Higher Ed public and private (two- and four-year) institutions. They do a Master Plan. All four-year institutions are currently over-enrolled. The Workforce Coordinating Board works on eligibility.

Marie asked Sunny about proposals and issues that would only go to IC. Is there a time frame? Answer: Non-budgetary issues could be forwarded to IC at any time. We also need to introduce the issue to our Vice Presidents beforehand so that they will be prepared for discussion.

Action: LMDC will support Sunny continuing as the representative from IC. The timeframe of the LMDC meeting two weeks before the IC works well.

Jeanne talked about reaching out to colleagues who aren't attending to get more input. Leonoor suggested meeting at colleges of those who find it difficult to attend.

Leonoor suggested we do planning at the Summer meeting.

State Library
Jeanne asked Rand Simmons about the Statewide Database Licensing's future. The SDL status is stable. They anticipate no significant increases from ProQuest. The State Library's role is cooperatively negotiating with databases. They want to work with LMDC for cooperative buying of databases. The Gale offer fell through because the price was too high.

Jan Walsh asked what level of funding for administering the SDL program is reasonable. Jan had proposed 1.25 FTE employees. Do we want them to negotiate other database packages? They will need to adjust the staffing to do that.

Eric asked about negotiating contracts with periodical vendors. Jan suggested working with BCR. Leonoor asked about the printing management software negotiation.

Nancy Zussy's last day is either May 14 or 19 with leave until July 1. There is an opportunity to discuss what the State Library leadership should be. Even though the State Library is saved as an agency, there was a 25 percent cut to the budget. This eliminates 10.3 percent of the staff - 11 percent of those are administration. It will not be the same agency. The State is looking at $1.5 billion shortfall next year as well.

The Governor, when he was a legislator, had problems with the State Library cutting hours ten years ago. We should know more about the budget next week. The Governor wants to see FTE employee cuts.

The Secretary of State office has been listening well.

Jan is grateful the agency is surviving, but branches may close. Jan thinks they need to reach out and market-especially to the Governor's office. Wants to be sure and seek input from Higher Ed institutions.

Changes to the agency are:

  • The State Librarian head becomes the Division Head
  • The Secretary of State office views the library more as archival in role
  • IT will merge with the Secretary of State office
  • HR will be mostly gone
  • The Mission will change-more historical for sure.

Looking at:

  • Web site
  • Service to State employees
  • Not sure about the Federal depository
  • Taking steps to stamp or brand every page on the "Find-it" search engine and pages
  • Marketing primarily legislative staff, not legislators, because legislative staffs are the users of the state library on behalf of the legislators.
  • Ruth suggested that stressing to legislators the monetary savings the agency provides to us.

Jan asked for input on the roles of the State Library: Marie suggested that the State Library's first responsibility is to State Government. The information provided to decision-makers is vital. Without good relations with them, the Library will cease to exist. The State Library needs good marketing skills.

Jeanne commented that the State Library can model a leadership role for all libraries in disaster control.

The second role is in library development.

  • Help create an academic library community. The ACRL is the closest we have, but ACRL is program-based rather than issue-based. (Director level?)
  • Need to work on collaboration in this state.

Current K-12 initiatives include training staff and writing curricula.

Stan would like to see a more active role in K-12 libraries. Colorado did studies on the effect of good school libraries. Washington State Superintendent of Public Instruction did a study on the effect of good libraries on student success. The results have not yet come out.

CE grants are not limited to people in the library. Anyone serving libraries is eligible, including IT people. Percentage of service to libraries? 70 percent to 80 percent is required.

Eric suggested marketing the State Library subtly to voters. Jan talked about helping libraries market themselves-toolkits are available.

Rand handed out pamphlets:

  • The Information Literacy Project
  • Read to Your Baby (English and Spanish). Contact Martha Shinners at the State Library - 570856 for more Read to Your Baby pamphlets. The State Library Number is 1-866-538-4996.

Rand conveyed Buff's greetings.

  • Virtual Reference Grants
    • Four of seven proposals were Community Colleges. (There were seven Community Colleges applying in total.)
    • Highline and Tacoma: Specific Distance Ed classes
    • Grays Harbor and Skagit Valley College: support for the Virtual Campus
    • Spokane and Spokane Falls-partnering with Pendereille and Whitman to use 24/7
    • Clark, Portals and Washington State University

It is important to do marketing.

E-mail Jan with suggestions.

Announcements

Election of Officers

Slate:

  • Marie Zimmerman is incoming Chair
  • Tim Fuhrman as Vice Chair/Chair Elect
  • Mindy Coslor as Secretary
  • Mary Carr will continue as Treasurer

There isn't a quorum but we will vote electronically per Bylaws.

Summer LMDC meeting (date July 23)
Planned Copyright program can't happen in July. D.L. Council decided to do a two-day meeting and schedule for July 22-23. Therefore, date and program are uncertain. Information will be sent out.

Jeanne wants to set firm dates for next year this summer. The following schools volunteered for meeting sites next year: Edmonds, Cascadia and Centralia.

Jeanne asked if we still want a meeting with ICCL. The ICCL meets quarterly. The Chair for the year hosts the group (Washington State University?). There was discussion of a possible reception for ICCL and the lack of direction for the joint group. Jeanne felt that a meeting with the ICCL group needs prior planning to determine a topic and focus. She will send ICCL the list of new officers.

Other
Deb Gilchrist reported that California four-year schools are implementing the Information Competency standards based on our White Paper. We would like to see the LMDC review and update the White Paper on Information Literacy.

Meeting adjourned at 12:00 pm.