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LIBRARY MEDIA DIRECTOR'S COUNCIL
Minutes
July 20, 2001
Renton Technical College
Renton, WA

Present: Myra Van Vactor, Bellevue; Jane Blume, Bellingham; Tim Fuhrman, Big Bend; Jeanne Leader, Everett; Stan Horton, Grays Harbor; Marie Zimmerman, Highline; Paula Palmer, Lake Washington/CLAMS; Connie McDowell, North Seattle; Judith Cunneen, Olympic; Paula Doherty, Peninsula; Deb Gilchrist, Pierce; Eric Palo, Renton; Wai-Fong Lee, Seattle Central; John Backes, Shoreline; Mindy Coslor, Skagit; Mary Ann Goodwin, Spokane Falls; Ann Daly, Walla Walla; Dal Symes, Whatcom. Also attending: Loretta Seppanen, SBCTC; Dorna Bulpitt, Instruction Commission/Clover Park; Corey Knutsen, CIS; Buff Hurko, State Library.

Jeanne Leader, chairperson, called the meeting to order at 9:00 AM.

MINUTES
Minutes of the May 5-6, 2001, meeting were reviewed and amended. Minutes were approved as amended.

TREASURER'S REPORT
Mary Ann Goodwin presented the Treasurer's Report for Mary Carr. There is $2,262.33 in the treasury. The report was approved.

Some checks from the October 2000 meeting where not deposited. Mary Carr requests that everyone please check his or her register and reissue if the check has not been cashed.

CLAMS
Paula Palmer reported on the new officers and the October 25-26, 2001, CLAMS/ACRL meeting at Pack Forest on "The Digital Challenge: Creating the 21st Century Academic Library." CLAMS is concentrating on ways to elevate CLAMS' profile, e.g., getting more involved with the Ischool. CLAMS will continue the "Making Connection" theme at next spring's conference. They are looking for suggestions for increasing the turnout of members from Eastern Washington.

LIBRARY COUNCIL
John Backes detailed the fourteen projects going for final review before the Library Commission. The Information Literacy initiative is in its third year. There will be public service announcements ("Libraries: When you really want to know") and statewide training in the fall. New proposals are due December 15, 2001; final proposals by February 15, 2002.

STATE LIBRARY
Buff Hurko, Director of the Statewide Virtual Reference Project, represented the state library.

  • Statewide Database Licensing Project: Gale Group has offered a $3.75/FTE package to the community and technical college libraries. Please share comments with Rand Simmons. SDL is sending out a continuance survey; what level each library is willing to continue. ProQuest has a new interface starting August 1. Marie Zimmerman expressed her concern that the community and technical colleges are not involved in the stakeholders meetings. She recommended that Leonoor Ingraham-Swets and Jane Blume meet with Michael Scroggins to explain the funding problems of community colleges.
  • Statewide Virtual Reference Project: A three-year initiative. Buff Hurko was hired May 2001. Thepurpose is to provide 24 x 7 reference by e-mail, online forms or online chat. A postcard survey will be sent to inventory current practices. After a needs assessment is conducted, five grants will be awarded (totaling $150,000). Proposals will be due April 2002.
  • State Library: The State Library will be moving October 1, 2001.

CIS
Corey Knutsen, Director, Development Services Division, passed out the CIS newsletter.

  • Current projects: Data Warehousing-pilot projects are in Spokane and Bellevue. It translates administrative data dealing with student enrollment form HP3000 to SQL2000 using Bridgeware.
  • Application Rehosting: created a white paper discussing taking the business logic and data from the HP3000 to a modern platform.
  • Systemwide unique identification numbers: Social security numbers cannot be used as student identification numbers after June 2002. CIS is working on this change. Wai Fong Lee will send Voyager specifications to Knutsen.

SBCTC
Loretta Seppanen passed out a report.

  • Statewide Database Licensing: Steps to take to put the Statewide Database Licensing funding on the System 2002 legislative agenda were detailed. In addition to talking with our college presidents, LMDC needs to identify costs to the colleges if SDL funding is not passed.
  • Distance learning: 7% of students take a distance learning class; 46% online, 54% telecourses. WashingtonOnline Virtual Campus received bare minimum funding. Library services are not part of the funding. WashingtonOnline Virtual Campus requests LMDC to suggest how it should be involved in future planning; recommendations for developing a system-wide set of library services; and long range recommendations. Deb Gilchrist suggested using a term other than "library services."
  • Tuition Update: Tuition rates will move from a two-tiered system of a higher rate for part-time students and a flat rate for 10-18 credit students to a single per credit rate. This will be phased in over a 10-year period of time. It will impact students taking more than 15 credits.
  • Backes moved and Horton seconded: LMDC recommends support for HB2253 and SB0125 and the suggested funding models outlined by the SDL committee.
    Motion passed unanimously.
  • University of Phoenix: University of Phoenix, which now has three locations in the Seattle and Bellevue area, wants a contract with Bellevue Community College Library. It was agreed that a small group (Deb Gilchrist, Mindy Coslor, Myra Van Vactor, Jeanne Leader) will work with Loretta Seppanen to determine a statewide strategy for contracting library and media services for for-profit, non-profit and four year state colleges.

INSTRUCTION COMMISSION
Dorna Bulpitt, Vice President for Instruction, Clover Park Technical College, reported on Kim Nakano and Marie Zimmerman's information literacy presentation. IC did not support this topic moving forward to the President's Academy. The IC requested that IC and LMDC's executive committees meet to address the issues raised and possible solutions.

Dorna Bulpitt will ask the IC for an endorsement of the Distance Learning Guidelines.

FACILITIES
Wai-Fong Lee will report on the facilities survey at the October meeting.

NEW OFFICERS
Nominating committee, Backes and Van Vactor, presented the following slate of nominees:

  • Marie Zimmerman-Vice-Chair/Chair-elect
  • Jane Blume-Secretary
  • Mary Carr-Treasurer

Lee seconded. Slate passed unanimously.

LMDC GOALS
The goal groups were reviewed. It was decided to drop the President's Academy group and add two new groups: Accreditation and Assessment and Cooperative Library Project. Each group is to review its goals and the chair of each group is to submit updated goals and activities to the Chair before the October LMDC meeting.

  • Information Literacy: Van Vactor*, Coslor, Gilchrist
  • Distance Learning: Leader*, Hartwell, Rose, Cunneen
  • Databases: Fuhrman*, Blume, Ingraham-Swets
  • Professional Development: Palo*, Daly, Lambert, Weber
  • Accreditation and Assessment: Doherty*, Horton, Gilchrist
  • Cooperative Library Project: Goodwin*, Backes, Lee, Leader, Seppanen

* denotes group chair

ACCREDITATION AND ASSESSMENT
CCSEQ questions about libraries: Horton will contact Judy Knutson, Columbia Basin, to discuss ways to change the library related questions on the CCSEQ.

Horton, Gilchrist and Doherty will work on revisions and suggestions for Standard Five.

ICCL (Cascade)
Goodwin presented the vision statement from ICCL. The Council suggested a broader theme. Goodwin will work on this statement and post to the LibraryDirector's listserv. Seppanen will contact the chair of ICCL to discuss LMDC representation on ICCL. Burke, Gilchrist, Goodwin and CIS will work on pricing for Universal Catalog and Universal Borrowing and on system requirements.

Zimmerman moved, Palo seconded: "LMDC supports efforts of the subcommittee working with the Cascade groups to develop a higher education network to support effective and efficient resource sharing." Motion passed.

FUTURE MEETINGS:

  • October 4-5, 2001 Everett Community College
  • February 7-8, 2001 Olympia, OSPI
  • May 2-3, 2001 Eastern Washington, TBA