Others: Filiz Cermen (Eastern Mediterranean University), Vicki Terbovich (WSL), Walt Marth (CIS)

Minutes from LMDC Meeting of 5/7/88

Minutes were distributed and approved.

Treasurer’s report

The report was distributed and approved. The fund balance is $2,466.00.

CLAMS

No report

Information Competencies

No report.

4 Year Colleges and Universities

Eric Palo reported that the 4 year colleges/universities continue to work on projects funded by the legislature. The libraries are going to develop a simple web interface and are interested in authentication services for student access to databases and interlibrary loan. These libraries have reciprocal borrowing agreements that support distance learners’ access to collections. They have selected UMI as the major database vendor. There is nothing definitive at this time regarding future funding requests.

WLN Conspectus

Joan Weber has sent an email to make participants aware of the Conspectus data availability. Further instructions about manipulation and database use will follow. Discussion/questions concerned contacting WLN and possible problems with data due to item mismatch. A committee was formed to analyze data and their work will be done electronically and by phone. Committee members include: Elaine Holster (chair - Grays Harbor), Paula Palmer (co-chair, Lake Washington) and 1 staff member each from Highline and from Tacoma. The committee will start by contacting the project coordinator Cammey Combs at WLN. John Backes thanked Joan for initiating the project and the Washington State Library for its assistance.

Washington State Library

Vicki Terbovich provided a chronology report about the statewide database project. Database trials will run through August 15th. In late August, the committee will make its final recommendations. The nominal contribution that will be assessed to each library will be determined this month and will be based on fte, population formulas, etc. to determine discount levels. $500,000 is to be used toward this project this year; a second $500,000 will be used in the subsequent year. Any questions should be directed to Jeanne Crisp. Dal Symes clarified that Level A would vary according to the type of library in an effort to meet the needs of different user groups. Vicky commented on the level of cooperation evidenced throughout this project.

Vicki also provided a status report on the Washington Connectivity Project. Phase 1 provided an NT workstation for Internet connectivity to specific public libraries and Phase 2, now in progress, has extended this to include even smaller libraries. The project includes several training sessions. Applications for participation in a third phase, which is a tribal initiative, will close June 13th at 5:00 p.m.

Live demonstrations of the statewide database project will be held in Spokane on July 17th and in the Bellingham area later in July.

Library Council of Washington

John Backes reviewed the role of the Library Council which is to advise the state library commission on the expenditure of LSTA funds as well as implementation of the "Designing Our Future" statewide plan. John provided a written overview of current and proposed projects. These included:

• Satellite Connection to the K-20 Network - this would provide an engineering map of potential K-20 connections to selected public libraries and would determine connectivity costs. The interest in K-20 is as a method to deliver training.
• Collaborative digitization - proposed digitization of cultural and historical documents, particularly in rural areas
• Consumer education - development of a web front-end for consumer information, specifically of products and services monitored and regulated by government agencies.

The Council recommended funding the statewide library technology access & infrastructure project, the statewide database project, and developing both a long term strategic plan and co-payment system for these projects. Council recommended funding of the consumer education initiative, and a feasbility study only for the digitization project.

Reciprocal Borrowing

This statement is now on the LMDC web page at www.edcc.edu/lmdc. John Backes asked LMDC members to formalize their participation in the agreement by obtaining appropriate signatures and returning a copy to him as soon as possible.

Distance Education

John Thompson reported on the status of the WAOL virtual library. Tutorials and the online reference collection are available now. There will be an August 19th workshop with registrars; WAOL courses will qualify for financial aid. He anticipated that fall enrollments would be approximately 500 students with 2 sections for each course. Marketing materials are being distributed to the PIOs now. Discussion and questions followed about faculty payment and course costs. John Backes added information about the Western Governors University and provision of library service by the University of New Mexico. Steve Rawlins and Nancy Dennis are the contact persons at UNM. LMDC formed a focus group for distance learning issues and libraries which will include Mary Carr, Mary Jo White, Paula Doherty, John Thompson, and Jeanne Leader. The group was charged with informing LMDC informed about developments and impact on campuses.

Statewide Library Cooperation Project

John distributed a summary status report. The request has been moved to the WACTC Operating Budget Committee. Ron Crossland has made suggestions about how to proceed. The LMDC Executive Committee has recommended the formation of a presentation team to meet formally with Scott Morgan and Liz Baker on Thursday, Aug. 27th to get their suggestions about working with OBC. The President’s Academy also is interested in a 1.5 hour presentation. Mary Carr made a motion to work with Scott and Liz to introduce the project into this biennium’s budget request; Stan Horton seconded and the motion carried. John Backes will meet with Scott and Liz on Monday. The presentation team will include: Marie Zimmerman, Pier David, Eric Palo, and Mary Carr. John Backes as LMDC Chair will assist as needed. Eric Palo made a motion to empower the LMDC executive committee to modify the content of the cooperative project as necessary. Marie Zimmerman seconded and the motion carried.

SBCTC

Ron Crossland recommended that LMDC review the cooperative project funding proposal. He emphasized that the focus should be on essentials - that this is an effort to connect libraries and to share resources and access. He also suggested providing specific examples to illustrate what an institution might receive and how it would use the funding. Ron reaffirmed the need for library director to work with their presidents. John Backes will fax the Cooperative Library Project Talking Points for WACTC Presentation document to LMDC members.

Endeavor Migration

John Backes reported that the purpose of the meeting on June 8th was to identify what the first group of libraries migrating to this system (ORCA) needed to do immediately. The participants drafted by-laws for ORCA as well as for the Endeavor Consortium. Subcommittees worked on the position description for the project director, identified Inlex issues, and conditions of the contract with CIS. The Consortium includes any library that purchases from the Endeavor contract with CIS. Those by-laws will be distributed for approval. The ORCA cluster will implement by the end of July.

1998-99 LMDC Goals Planning Session

LMDC members suggested the following goals:

Meeting adjourned at 2:10 p.m.