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LIBRARY MEDIA DIRECTOR’S COUNCIL
Minutes

October 9-10, 2000
Green River Community College
Auburn, WA

Present: Myra Van Vactor, Bellevue; Jane Blume, Bellingham; Tim Fuhrman, Big Bend; Leonoor Ingraham-Swet, Clark; Buff Hirko, Clover Park; Jeanne Leader, Everett; Stan Horton, Grays Harbor; Kim Nakano, Green River; Marie Zimmerman, Highline; Mike Gabriel, Lower Columbia; Judith Cunneen, Olympic; Shellie Whittaker, Peninsula; Deb Gilchrist, Sue Kennedy, Pierce; Eric Palo, Renton; Wai-Fong Lee, Seattle Central; John Backes, Shoreline; Mindy Coslor, Skagit Valley; Russ Rose, South Puget Sound; Mary Carr, Spokane; Mary Ann Goodwin, Spokane Falls; Tess Hartwell, Tacoma; Ann Daly, Walla Walla; Linda Lambert, Whatcom; Joan Weber, Yakima. Also attending: Nancy Peterson, Greg Zickuhr, CIS; Anna Sue McNeill, SBCTC; Jeanne Crisp, State Library; Dorna Bullpit, Clover Park, Instruction Commission.

Kim Nakano, chairperson, called the meeting to order at 1:32.

PRESIDENT’S WELCOME
Rich Rutkowski, President, Green River, welcomed the council. He reported on Green River Community College’s challenges, the change in the statewide competition for capitol funds, and WACTC’s Operating Budget committee’s goal of modifying the formula for allocation of funds. He described a typical President’s Academy. It lasts 1½--2 hours over lunch. He recommended a crisp presentation; we should indicate how we can help them, look outward, link it to distance education, involve interaction with the Presidents, and if we want something, ask for it. Information is empowerment or frustration.

EXECUTIVE VICE PRESIDENT
Dr. April Jensen offered advice on what to stress during a presentation to the President’s Academy. We should stress the integrality of the library. Start simple. Explain why the library is a support service, but is not considered a support service by CIS. Academic support is central to the curriculum, faculty, and students. Not all Presidents come from an education background.

MINUTES
Minutes of the July 31, August 1, 2000 meeting were reviewed and approved. Meeting dates were changed.

TREASURER’S REPORT
There is $2,219.32 in the treasury. The report was approved.

CLAMS
The spring meeting of CLAMS will be May 10-11 at Olympic College on "The Care and Feeding of Your Library: Finding Money and Building Relationships." "Finding Money" will cover topics such as working with your college's Foundation and grant writing. "Building Relationships" will explore working with faculty to promote the library on campus and to integrate information literacy across the curriculum. "Finding Money" will cover topics such as working with your college's foundation and grant writing. "Building Relationships" will explore working with faculty to promote the library on campus and to integrate information literacy across the curriculum. The next quarterly CLAMS board meeting is scheduled for November 18, 2000 at the Des Moines Library. CLAMS is co-sponsoring the E-Books workshop: October 18 in Spokane, October 19 in Seattle. Paula Palmer attended a workshop on regional preservation, "Swimming Upstream," about the North West Conservation Center.

CIS
Nancy Peterson, Manager, Technical Services, and Greg Zickuhr, Director, Customer Services, reported on the main initiatives CIS is dealing with. 1) The HP3000 is going off support April 2002. By December 14th, CIS needs to recommend to WACTC if the colleges should a) upgrade to a new model, b) outsource the data functions, or c) rehosting options with a different platform such as UNIX or NT. 2) The courier service is currently costing $31.00/stop since Pony Express went out of business. Cutbacks are necessary because the costs have tripled. They need to know what impact cutting back will have on the libraries. They are considering a bid from ORBIS, John Hillmer at the University of Oregon, for the libraries.

SBCTC
Anna Sue McNeill, Student Outcomes and Assessment, introduced herself. She was attending since Ron Crossland is retiring.

STATEWIDE DATABASE LICENSING
Jeanne Crisp, State Library, reported that Bell & Howell’s ProQuest Direct was the winner of the new two-year license. In addition to the current databases, there are two new databases added to the product. 1) Trade and Industry Database has 700 fulltext titles; 2) E-Library Elementary. This database has many fewer journals than the full product, but does include the pictures and maps that are on the full product.

The cost will be $.78/FTE. Half the cost of the product will still be paid for by LSTA funds. The contract will run from January 2001—June 2002. The federal subsidy will then end. The packets of renewing the individual library’s contracts are due by November 30, 2000. There will be more display options and better statistics. Libraries will be able to track usage in more detail including differentiating if on-campus from remote use.

Bell & Howell will be responsible for training, especially training on the administrative module.

The Gale Group has not been giving tangible prices. There may need to be a separate demo for their products. Fall trials run through November 15, 2000. Reference USA will be making a statewide offer.

The state library is proposing legislation for state money. There are two legislative sessions to attempt to obtain stable funding.

LMDC GOALS 2000-20001
The following five goals were chosen to be this year’s focus.

  1. Information Literacy—Myra, Wai-Fong, Buff, Mindy
  2. Distance Learning—Jeanne L., Tess, Mike, Russ, Judith
  3. Statewide Database funding—Jeanne C., Leonoor, Jane, Tim
  4. Professional Development—Eric, Ann, Linda, John
  5. President’s Academy—Kim, Mary Ann, Mary

GUIDELINES FOR DISTANCE LEARNING AND LIBRARIES
The revised guidelines were reviewed and modified. Mary moved and Eric seconded that the guidelines be adopted as corrected. It was recommended that Sueanne Carlson be notified and invited to attend future LMDC meetings.

Jeanne, Tess, Mary and Paula will present to the Instruction Commission.

INSTRUCTION COMMISSION REPORT
This year’s liaison from the Instruction Commission, Dorna Bullpit—Clover Park Technical College—detailed the IC’s main goals. 1) WAOL—how to help it work smoothly, especially with its staffing challenges. 2) Determine strategies for vocational/professional program articulation/transferability. The technical programs are being viewed in a more positive light since there is such a skill gap in Washington. 3) Funding formulas. WACTC is making progress on this issue. 4) Performance Measures—the three benchmarks are all on track. (Basic Skills—gain in number who show improvement; transfer—more community college students are transfer ready; community college and technical college students are prepared for work when they complete.) Final report is due in Spring 2001.

Dorna Bullpit will arrange for Distance Learning Guidelines to be presented to the Instruction Commission in February. (This was done and a group was invited to present at the February 15-16 meeting.) At the same time, the group can discuss the President’s Academy. She will ask about the correct protocol for the President’s Academy next week at the Instruction Commission meeting. The President’s Academy subcommittee will put a blurb together on the academy.

THREE-YEAR STRATEGIC PLAN
Each sub-committee created a three-year strategic plan for its goal.