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LIBRARY MEDIA DIRECTOR'S COUNCIL
Minutes
October 4-5, 2001
Everett Community College
Everett, WA

Present: Present: Myra Van Vactor, Bellevue; Jane Blume, Bellingham; Tim Fuhrman, Big Bend;; Elaine Holster, Clover Park; Jeanne Leader, Everett; Kim Nakano, Green River; Jeffrey Keuss, Lake Washington; Maria Paz, North Seattle; Paula Doherty, Peninsula; Deb Gilchrist, Pierce; Eric Palo, Renton; Wai-Fong Lee, Seattle Central; John Backes, Shoreline; Mindy Coslor, Skagit; Mary Ann Goodwin, Spokane Falls; Tess Hartwell, Tacoma; Linda Lambert, Whatcom; Joan Weber, Yakima. Also attending: Loretta Seppanen, SBCTC; Sunny Burns, Instruction Commission/Pierce; Jan Walsh, Buff Hurko, State Library; Esther Sunde, CLAMS/South Seattle; Cynthia Fugate, UW Bothell/Cascadia.

THURSDAY, OCTOBER 5, 2001

Jeanne Leader, chairperson, called the meeting to order at 1:15 PM.

Stuart Barger, Vice President for Educational Services, welcomed the Council to Everett Community College.

INTRODUCTIONS
New library media directors and other representatives were introduced.

• Elaine Holster-Clover Park Technical College
• Maria Paz-North Seattle Community College, acting
• Cynthia Fugate-UWBothell/Cascadia
• Sunny Burns-Instruction Commission, Pierce College
• Ester Sunde-CLAMS President, South Seattle Community College

MINUTES
Minutes of the July 20, 2001, meeting were reviewed and approved. Palo moved; Keuss seconded. "Actions and Agreements" form was reviewed.

TREASURER'S REPORT
Treasurer's report was postponed until Friday.

BYLAWS REVISION
Draft bylaws were distributed. The Professional Development Committee was assigned to review and make recommendations for changes and additions. (Palo, Lambert, Weber, Daly)

RECIPROCAL BORROWING
Reciprocal borrowing agreement was passed out and reviewed. Twenty-five colleges have agreed to it. Non-included colleges will be contacted and list updated. Signed agreements will be located.

LIBRARY COUNCIL OF WASHINGTON REPRESENTATIVE
LMDC discussed recommending a candidate for the position vacated by John Backes. Blume moved; Coslor seconded; that LMDC endorse Leonoor Ingraham-Swets as the two-year representative on the LCW. Leader thanked Backes for his work on the Council. Lee, Vice Chair, State Library Commission, especially appreciated the hard work of John Backes.

CLAMS
Esther Sunde, CLAMS President/South Seattle, represented CLAMS.

• As one way of gaining visibility to library school students, CLAMS requested the I-School to add a link to the CLAMS web site on their web page. A link now appears on the I-School web page, on the list of professional organizations students may want to join.
• CLAMS and ACRL are each offering a scholarship to attend this year's ACRL/CLAMS conference on October 25-26. The scholarship is available to library school students or librarians earning under $35,000 per year. The theme of the conference is "The Digital Challenge: Creating the 21st Century Academic Library."
• CLAMS will convene a Task Force to study the attrition of faculty librarian positions throughout the state. The Task Force will work with the Washington Federation of Teachers in looking at this issue.
• The Spring CLAMS conference will be held in May. A place has not yet been decided. CLAMS is hoping to hold the conference in a location which is more accessible to their members in eastern Washington, so that more are able to attend. The theme of this conference will be "Building Relationships." It will focus on librarians working with faculty at their campuses.
• The constitution and bylaws have been revised. CLAMS elections will now be held at the Spring meeting instead of by mail ballot. Additionally, institutional members of CLAMS have been defined as libraries having a separate budget. A branch library that comes under the budget of its main library will be included in the membership of the larger institution, while libraries with a separate budget must have individual memberships to CLAMS.

WASHINGTON STATE LIBRARY
Jan Walsh described the state library's planned move to Tumwater. The state library will be closed for six weeks starting October 23, 2001. Current initiatives include "Designing Our Future," diversity training, 24 information literacy workshops, ads, billboards and public service announcements about information literacy, and the K-12 library survey. The Statewide Database Licensing Project's promotional video will be released October 22, 2001. The continuance survey showed a 92% continuance rate if funding is kept at the current level. A decision package is being written to support legislation/funding in 2002.

Statewide Virtual Reference Project: Buff Hirko, project coordinator, reported that the website is up (http://wlo.statelib.wa.gov/services/vrs/index.cfm). The Grants Guideline Committee is meeting to finalize the applications for the 8-12 projects (maximum of $30,000 each). The website lists ideas for grant applications. Applications will open in January 2002; due March 2002; awarded May 2002; projects will run July 2002-August 2003.

CIS
Nancy Peterson could not attend because of the ITPG planning session. A handout from her detailing HP3000 replacements, rehosting, web credit card project, data warehousing for student enrollment data, and student ID/SSN was distributed.

SBCTC
Loretta Seppanen discussed the budget picture including a historical chart comparing CTC funding and unemployment. All capitol projects are on hold. Need to consider 2003-2005 budget requests now. Passed out the 2002 legislative platform proposal for Statewide Data Base Licensing. Even though it is part of the state library's request, support from the WACTC is important. Seppanen recommended that LMDC start to think of alternatives if not funded. Recommended creating a list of how to work collaboratively to save money.

INSTRUCTION COMMISSION
Sunny Burns is new Instruction Commission representative from Pierce College. She is interested in being the information conduit from and to the IC.

ICCL
Goodwin reported on the October 3, 2002 meeting. The first half was spent discussing LMDC's vision statement. The ICCL had problems with it. After discussion, Weber moved; Backes seconded. "The Library Media Directors Council endorses a statewide resource sharing network shared by publicly funded Washington State colleges and universities to provide students with a high quality, equitable learning environment characterized by efficient, cost effective access to information resources." It was agreed that LMDC should survey CTC colleges to determine how many colleges have four-year students enrolled on campus. The second half of the meeting discussed possible projects the two groups could pursue.

FACILITIES
Lee handed out "LMDC Facilities Survey: September 2001" and "Daytime, On Campus Space Requirements, As Per the CAM, Revised February 2001." This is the model the Business Office uses. Discussion followed which included concern about limitations on library size to 40,000 sf as defined in the CAM revision.

STUDENT ID NUMBERS
New student numbers will be nine digits. There will be no college-designation number. The student will use the same number at any college they enroll in. It was agreed that we would survey the libraries to determine which integrated library management systems could take a student number longer than nine digits.

LMDC GOALS
Goals of the different groups where distributed.

FRIDAY, OCTOBER 5, 2001

WELCOME FROM THE PRESIDENT
Charlie Earl, President of Everett Community College, greeted the Council. He advised us to communicate with our Instruction VPs and our Presidents so that all groups are on the same page. He described librarians as the keepers of the vision of free access to information.

TREASURER'S REPORT
Mary Carr presented the Treasurer's Report. There is $2,146.25 in the LMDC account.

CASCADE LIBRARY PROJECT
Jeanne Leader asked the group to prioritize the proposed joint projects with ICCL. Projects in order of preference were:

• pilots where 4-year degrees are offered on CTC sites (11 green dots)
• pilots where there are co-enrolled students (8 green and 1 orange dots)
• a pilot for CTC faculty access to Cascade (7 green and 3 orange dots)
• a pilot for CTC librarian-mediated circulation for Cascade to CTC students (6 orange dots), and
• a pilot project between Cascade and the CTC library with Innovative system (3 orange dots).

Green dots were used to indicate a higher priority than orange.

WaOL/VBC
Connie Broughton gave a history of WaOL. The charge was to develop a distance learner AA degree. Classes are developed locally on campuses. The Virtual Branch Campus is a result of a LAPP grant and intended for students who want to be completely online. Skagit Valley College and Gray's Harbor CC are piloting the VBC and were to start enrolling for Winter Quarter on November 13. Now the start has been delayed to Spring Quarter due to budget concerns.

There is a new web page as of October 1st.(www.virtualcampus.ctc.edu) Bob Schroeder developed the module on information literacy at Spokane Falls. The Virtual Branch Campus offers ProQuest and links to useful sites and libraries. The Learning for the 21st Century was a 5-credit class. It was not popular because it did not apply to a degree. There is a basic class on "how to take an online class".

There is a database of instructors being developed so that libraries can obtain contact information. Students will be arbitrarily placed in sections. This information is not yet available.

There was discussion about serving faculty and students on our individual campuses. There is a new portal for all VBC students. Copyright issues came up. There was concern expressed for information literacy, as a general education learning outcome, being held to the same standard as on-site students. There was a suggestion that the possibility be explored of a single database license that would be negotiated for all the community colleges and coordinated through CIS.

DISTANCE EDUCATION WORK
Jeanne Leader reviewed the Distance Learning Guidelines that were approved by LMDC on 2/06/01. (Available at: http://www.cis.ctc.edu/pub/groups/lmdc/documents.htm) [Handouts: Providing Library/Media Services for Distance Learning Students and Faculty, Guidelines for Washington State Technical & Community Colleges; Library-Media Services to Distance Learners, Next Steps for Washington Community and Technical Colleges]

Council members broke into three small groups to work on suggestions for serving distance learners:

• Integrating information literacy and research abilities into the course curriculum: Credit course requirement (possibly 2 credit) with a flexible start and stop (not tied to quarter timelines) and modularized. There could be basic and advanced classes in one credit units and could be course-integrated. Information literacy competencies could be identified in course outlines. Model course outlines are available through WaOL--syllabi are posted on WaOL web site.
  Divide WaOL courses/instructors by the number of CTC librarians and link for collaboration. Divide classes by discipline and assign librarians for collection development. Form subgroups of librarians to collaborate and develop sources and modules.
• Developing the services required for a course: Local campus listserv utilized as support for local and WaOL distance learning classes (BCC model). WaOL contracts with CTC librarians to develop components and services for WaOL courses. Integrate adaptive technology in course development/revision. Listservs developed by disciplines to distribute information.
• Identifying the resources required for student success in the course: Librarian access to WaOL/online syllabi to be sure the library has all resources required for courses. Identify/inventory common resources (electronic & print) needed for all libraries within the system. Identify resources that aren't available and find a way to acquire them.
  This information will be forwarded to the Distance Learning goal area subcommittee for further discussion and use in defining LMDC objectives and collaborative projects.

INSTRUCTION COMMISSION:
Sunny Burnes asked for items to be forwarded to the IC.

• The importance of the Statewide Database Licensing funding request
• LMDC bylaws change
• Goals set by LMDC
• ICCL Cascade Project information
• Work on distance learning access to services and resources (CTC needs authentication service to assist with student ID changes).
• CIS skim for core services does not include libraries
• Review coding of facilities for accuracy

FUTURE MEETINGS
February 7-8, 2002: OSPI Conference Room, Olympia
May 2-3, 2002: Olympic College, Bremerton
Summer Meeting: Yakima Valley College