LMDC Fall 2002 Meeting

Library Media Director's Council
Minutes
October 10, 2002
Spokane Community College

Day One - October 10, 2002

Present: Jane Blume (Bellingham Tech. College), Sunny Burns (Pierce College), Mary Carr (Spokane CC), Stephanie Carter (Centralia College), Mindy Coslor (Skagit Valley College), Tim Fuhrman (Big Bend CC), Debra Gilchrist (Pierce College), Mary Ann Goodwin (Spokane Falls CC), Judi Guzzy (Washington State Library), Stan Horton (Grays Harbor College), Lauri Kram (Edmonds CC), Linda Lambert Whatcom CC), Jeanne Leader (Everett CC), Wai-Fong Lee (Seattle Central CC), Jane McGarville (Washington Online), Jacqueline Mundell (North Seattle CC), Rand Simmons (Washington State Library), Myra Van Vactor (Bellevue CC), Jan Walsh (Washington State Library),Joan Weber (Yakima Valley CC), and R. M. Zimmermann (Highline CC)

Presentation and Discussion with Walt Beals and Jeff Riedel, ProQuest, on cooperative purchasing of Safari and Cinahl.
Included a demonstration of tech e-books on Safari. Tacoma has a subscription with Safari for $1800. Cooperative buying reduces the price. It is not a static database. Trial and pricing is available individually by calling Walt. Cinahl has 430+ full-text journals. The full-text journals are more expensive. The Presidents are putting forward in their budget request one year from now (biennial budget) a special request for additional funding and FTE for allied health and information technology. Marie is interested in purchasing the databases on a system wide basis as part of their budget. Full-text for the CTC system is about $100,000 for allied health/general consumer health (CINAHL, DENTAL, GALE HEALTH, INDEX TO DENTAL LITERATURE, IAC)

Introductions and Welcome
Meeting called to order at 1:40. (Official greeting from President of Spokane CC at 12 noon.) Introductions went around the table.

Council Business
Minutes corrected by Wai-Fong, Mary Ann and Tim Fuhrman. Joan moved to approve with corrections. Mary seconded. Approved.

Treasurers Report: Mary received $1260 in registrations this year. Current balance is $3,223.78. Some colleges are finding it difficult to move payment for the registrations through business offices. Bates, Cloverpark Columbia Basin, Edmonds, South Puget Sound, South Seattle, Spokane CC, Spokane Falls, Tacoma, Wenatchee, and Whatcom have not paid. Discussion included wording of the invoice. There was a request to resubmit via the listserv. Motion to approve the Treasurer's report, Wai-Fong moved, Joan seconded, approved.

Information
Marie was asked by WACTC through Instruction commission to submit the goals, meeting schedule, and budget. Marie submitted the information.

Professional Development Activity
Deb Gilchrist presented on the history of LMDC's white paper on Information Literacy. CLAMS has been looking at the progress in other states which have a statewide requirement for Information Literacy. Deb hopes that LMDC and CLAMS can work together in a cooperative way. Deb thinks that the white paper has stood up well through time. Some terms are outdated. Deb distributed copies for mark up and for return of the document to Deb. Items with which you agree, please underline and mark with a plus. Items with which we disagree should be underlined and marked with a minus.

Deb reports that our document has been adopted by California Community Colleges and also uses the term Information Competency. Deb said that the document has been heavily cited in other works. Mary thinks we are the missing link between K12 and the 4 year institutions. The 4 year institutions are calling for it. The Instruction Commission is interested in the topic. The 4 years have adopted the ACRL standards. We need the buy-in from the presidents. We need to use the document to support the implementation. Wai-Fong pointed out that few of us look at this document. We need to use this document. She described it as a hidden treasure.

Jeanne reported that in the past the presidents have said, "So how do you want to use this?" She suggested that we separate Information Literacy from Critical Thinking. Also spoke to the dovetailing of Information Literacy and Computer Competency and Life-long learning. Portland State does their assessment on the Information Literacy model.

Stan would like to see people understand what Information Literacy is and understand the role of Information Literacy as a legitimate curricular element. Jane thought the document was long and Stan said he had created a one-page document to explain it.

Myra proposes that we should work with the tenure review committees to ensure that the new instructors are using Information Literacy. She also suggests that we address Information Literacy outcomes for different levels (i.e., ESL students, Distance Learning). By identifying areas of power, we can build levels of support.

Mary Ann talked about the differences among faculty in how they teach their classes. Not all the English instructors teach a standardized curriculum.

Stan thought perhaps we need to distinguish between Information Competency and Eng 101.

Deb talked about the learning outcomes and assessing them within the context of the course.

Jeanne talked about the movement on her campus for course outcomes and thought we could fit into those course outcomes. How do you close the gap between what the library wants to teach and what the instructor thinks they already do.

Deb says that they ask the instructor what do you want the student to be able to do. It was pointed out that we must give credit to the instructor for their expertise in their field. Deb asked if we want to create a more succinct document and another document that gives outcomes. It was suggested that we have an executive summary, a white paper and learning outcomes. Do we want to take it back to Instruction Commission. Sunny recommended that we spend time with our VPs to go over the document. Wai-Fong says that a librarian should always be on the curriculum committee. Myra would like an assessment piece attached to CCSSEQ. Mindy reported that she has a survey instrument to hand out. The Information Literacy committee will work with the results of our feedback.

Myra talked about how we might like to influence our campuses. She reported on the results of the Information Literacy Survey. All colleges do information instruction. Sixteen colleges offer credit classes. Twelve of the sixteen classes are taught by librarians. Myra would like us to review the survey results and make suggestions for another survey. Jeanne said that colleges were asked by Loretta at the state board to identify classes we wanted to include for transfer. We were asked to identify similar courses at 4-year colleges. Jeanne will send out to the listserv.

Deb asked who should work on the white paper and related documents. She proposed that the faculty be included through CLAMS. Recommendations will come back during the report-back period tomorrow at 11:00.

Dinner: Reservations made at the Steam Plant Grill.

Roundtable Discussions and Reporting Back

E-Reserves-Laurie reports that there is increased interest in e-reserves at Edmonds. Her faculty are interested in placing items on reserve themselves so that they can link it closely with their programs. Not enough people to address at this meeting
Library support for WAOL. The enrolling school is responsible for supporting students enrolled in WAOL.
Copyright and online materials for online classes and e-packs and telecourse (commercial av materials) faculty placing materials on their websites. They need to be literate in copyright.
Executive Board meeting
Library accommodations for ADA. Not enough interested to address at this meeting.

Brief Executive Board report was that the WACTC has asked LMDC to create a focus meeting to examine the advisability of being a council vs. a commission. Besides the exec board, Marie will ask Jane because of representing Tech, John and Paula for their history.

Stan reported that the WAOL web page makes it difficult. It is difficult to find a library. There needs to be many fewer clicks. The larger issue is the relationship between the library and the faculty. It was suggested that the library at the institution where the instructor is hired support the students in the class. Otherwise, libraries are not aware of classes being taught nor where students are who are enrolled.

Copyright group (Myra) reported on the different ways that we deal with copyright on our campus and the effect of copyright on ADA compliance. Recommended that LMDC facilitate the development of a model copyright policy to adopt on our campuses. We could also include plagiarism though it could fit under Information Literacy. Plagiarism is a hot button for faculty. We talked about requiring students to show their work-similar to showing math work. New committee: Myra, Jacqueline, Mindy, Stephanie and Lauri.

Day Two - October 11, 2002

Present: Jane Blume (Bellingham Tech. College), Sunny Burns (Pierce College), Mary Carr (Spokane CC), Stephanie Carter (Centralia College), Mindy Coslor (Skagit Valley College), Debra Gilchrist (Pierce College), Mary Ann Goodwin (Spokane Falls CC), Stan Horton (Grays Harbor College), Buff Hirko (Washington State Library-VR) Lauri Kram (Edmonds CC), Linda Lambert Whatcom CC), Jeanne Leader (Everett CC), Gloria Lebowitz (Spokane CC), Wai-Fong Lee (Seattle Central CC), Jane McGarville (Washington Online), Jacqueline Mundell (North Seattle CC), Karen Schneider (Lii.org), Rand Simmons (Washington State Library), Myra Van Vactor (Bellevue CC), Jan Walsh (Washington State Library), Joan Weber (Yakima Valley CC), and R. M. Zimmermann (Highline CC).

Reports and Discussion
Sunny gave the Instruction Commission and the SBCTC report for Loretta Seppannen (handout). Online Instruction continues to grow very rapidly for both WaOL and non-WaOL courses. At this time the Governor's office is not planning to announce any mandatory spending cuts for this biennium. The full presentation of the funding scenario (entitled Washington State 2003-05 Budget Preview" can be accessed at http://www.leg.wa.gov/senate/scs/wm/default.html under "Committee Reports." Planning should begin now for the 2005-07 Capital Budget. Fall 2003 is the deadline for the LMDC to submit a request for consideration under the 2005-07 Operating Budget.

Marie reported on WACTC and shared WACTC's desire to review the structure of commissions and councils.

Gloria Lebowitz gave the CLAMS report for Adrienne. CLAMS will be at Pierce College, Fort Steilacoom, Dec 5- 6th. Topics include WA State database licensing, e-books, collection development, electronic vs. print, and virtual reference. The CLAMS website will move to CIS (handout).

Jan Walsh and Rand Simmons reported for the State Library. The State Library's appropriations have been going down. Sam Reed needed to make a decision whether to close the main library or all the branches. The decision was made that the mission of the library is to serve state employees rather than prisoners and mental patients. Emergency money was released to serve those constituencies but no prison or hospital staffs. Only one FTE at institutional branches (see handout).

The State Library is making changes to better serve state employees. Longer hours, reorganized under Secretary of State, inserted a layer of hierarchy to hold employees accountable. Increased staff working with historical collections. All state documents will be cataloged. Popular northwest collections will be moved to the public floor. The web page has not been updated. The Secretary of State has been trying to find a new web manager. This next session will also be risky for the State Library. The Governor sponsored a summer reading program, which did not involve public libraries. He included a lot of digital content on K20. Mary Carr reported that AACC is passing a statement about how central libraries are to community colleges.

Sam Reed wants to build a really strong Friends of the State Library to support the state library. OFM says the Governor thinks the State Library needs to cut reference staff.

Rand reported on Information Literacy-the second phase of training is 17, 18, and 19 of October. Deb encouraged sending librarians because even if they don't need the content, the pedagogy would be very helpful. E-mail Rhona Klein: rklein@secstate.wa.gov

Rand also reported on the project "Read to Your Baby" now available in other languages. LSTA is up for reauthorization. Congress has not acted yet. There are now two FTEs in the State Database Licensing Project. The state library will be updating the fact sheet on how various legislative districts have benefited from the state library. New LSTA initiatives have been approved by Secretary of State. We are waiting on appropriations from Congress. Statewide marketing, preservation initiative, connecting schools and libraries for Information Literacy. Anticipate hiring two project managers and utilizing an in-house person for the third project manager.

There are vacancies on the Library Council to represent the disadvantaged, special projects and IT. Marie asked for suggestions of people who might want to represent CTC for service to disadvantaged populations and IT. Travel is paid. Suggestions will be made through the listserv by the end of the month.

CIS - No Report-Nancy Peterson

Information Technology Commission - Wai-Fong reported that the rehosting project will be done in two phases. The work to be done in Phase 1 will build a foundation for Phase 2. It involves the retiring of the HP3000 computers and the installation of new computer hardware and software at CIS, establishing a new data model and database, and transforming all old COBOL codes to a modern version of COBOL, and the rewriting of all non-COBOL code into JAVA or other web-based language. In Phase 2, the project will transform the modern version of COBOL into a web-based language and make cost-effective enhancements to the functionality of the core applications.

ITC and ITPG had forwarded their rehosting recommendations to the CIS Executive Committee. The 3 recommendations are:

The project be conducted in 2 phases as described in CACI's technical recommendation
The computing architecture be centralized and that a remote disaster recovery/business resumption capability be established. Additionally, it is recommended that the architecture be centralized for all colleges until Phase 1 is complete
The RFP be written following CACI's technical recommendations, but allows other alternatives provided they meet the standards in CACI's recommendations.

The CIS Board and WACTC have approved the project proposal, but it must be approved by the ISB (Information Services Board) before the RFP can be released.

Colleges have to report on all foreign students by January 31, 2003 as described in the new SEVIS federal requirements. Many colleges are looking for reporting software that will meet such requirements. Several CTC colleges have been audited for software licenses violations by entities such as the Association of Software Manufacturers. Violation fines and penalties can be in thousands per software.

Buff Hirko spoke on Virtual Reference Train the Trainer Sessions. "The best training program I have ever seen." Trying to get continuing education credit for it. It is five weeks of training independent of software. They are trying to put training in all regions in the state. Girven has developed a How To manual on guidelines to marketing virtual reference. A VR conference in the spring will host Girven to share this information.

Karen Schneider recently appeared on the cover of LJ (August 2001). She spoke on the lii.org. Regional partner program. She is the director of Librarians Index to the Internet (lii.org). This is a 12-year-old state-funded portal. It is searchable, browsable and has special theme pages. Created 12 years ago, it has 2.5 FTE and 100 volunteers. Primarily funded through the library of California. Funded by the state. Provides these services:

Searchable web portal of 10,000 records-100% expert-reviewed
Browsable topic hierarchy
Weekly mailing (reaching >14,000)
Theme collections

Started as a gopher bookmark file 1990

1993 became Berkeley Public Library Index to the Internet with 750 entries

1997 migrated to Berkeley Sunsite and received LSTA funding. Now has:

1 full-time coordinator
2 half-time editors
1 half-time cataloger
1 10-hour per week computer programmer
130+ indexers
Administrative overhead provided through contract with local library system.
Advisory board meets 2 times a year.
Usage up 10% a year (minimum) 5.2 million accesses last quarter.
14 thousand subscribers.
Hundreds of new sites added every quarter.
Dozens of old sites deleted every quarter. Actively weeded and maintained.
You can co-brand by placing your library logo on the site; if Washington state joins, they will brand the site for Washington.
Extensive documentation. Every entry expert reviewed 3 times by editor, cataloger, director. Must meet entry criteria. They try to be reliable and trustworthy.
Regional Partner Program:
Customized version of lii.org
Point of view: your local content
Your librarians contribute regionally-focused records to lii.org (not required to be local)
lii trains edits, catalogs, mentors, manages (training through a blackboard course-valuable continuing education activity)

Benefits:

No more reinventing the wheel with links duplicated on every library site
Point to one single high-quality web portal
Ready-made database of over 10,000 general-use web sites
Precious staff time efficiently focused on selecting the best regional resources
Expert management of centralized web resource

They are providing free training on indexing to build the site.

LSTA funds ($20,000) have been committed to provide co-branding, training, editing and regional news and web sites. We (all Washington libraries together) need to commit 500 hours of volunteer in-kind work to build local sites for the database. One-year contract.

Marie asked Buff to send her an announcement when she sends out the announcement to the general community. We have a tight timeline.

Order of events:

Money exchanged
Co-branding happens
Announcement
Training
Commitment to hours

Due to time constraints, the rest of the reports will happen over the listserv

Goal Committee Meetings met in small groups.

Changes to memberships
Information Literacy-add Mindy and Jacqueline, Myra as Chair

Goals
Review the White Paper and consolidate revisions; Deb will write an executive summary and suggested outcomes for faculty.

Identify best practices

Distance Learning

Jeanne Leader
Add Mindy, Stan, Sunny and Jane McGarville
Change first goal to survey current services
Second goal is done
Development of LMDC initiatives and identification of sources of support
Add collaboration with information Literacy

Professional development
Sent out on listserv by Eric

Accreditation and assessment

No chair and few members attended
Mindy handed out draft student survey for feedback through the listserv
Wai-Fong commented about the limitations of using the ccseq format in adding questions.
Paula worked with Commission on Colleges to revise standard V
Working on standard performance indicators and assessment techniques

Database Licensing Committee
Added a fourth goal: "Actively solicit information about LMDC member needs with regards to database licensing and work through the SDLC to develop contracts for specific databases."

Next meeting February 6 & 7 at Cascadia.

Adjourned at 12 noon.

Submitted by Mindy Coslor.